Today ProMEva v2-5-5 has been released. The focus in this release was monitoring
In this release the following new features and issues have been addressed:
- Support for indicator disaggregation (monitoring)
- Expansion of the Project Quality report (reporing)
- Chart to display users of ‘empty’ projects (dashboard)
- Adding option to export ‘only once score per year’ in IATI (IATI)
- Adding export channel definition page (admin, IATI)
- Option to delete unused indicator definitions (admin, monitoring)
- Option to disable and/or delete tag definitions (admin, tags)
- Option to view only enabled users (admin, users)
- Fixed a bug where accessing an non-existing project lead to a ‘Not Found’ page
- Fixed a bug where projects where being incorrectly exported (API)
Ad 1. Support for indicator disaggregation
Support for indicator disaggregation is by far the biggest part of this release. This adds the ability to subdivide an indicator into categories such as ‘Age’, ‘Sex’ or ‘Religion’. More details can be found in the accompanying document on this feature.
The summary is that ProMEva uses Disaggregation Templates, maintained by the admins, that define the categories that an organisation can use to disaggregate. Each category has a number elements, for example the category ‘Age’ could have the elements; ‘Infants’, ‘Youth’, ‘Adults’ and ‘Seniors’. This is all configurable.
When a user selects an indicator, that user can select one or more disaggregation templates to use for that indicator. When entering a score for that indicator, scores are entered for all selected disaggregation templates as well.
The disaggregation score will be exported to IATI using the IATI standard for this.
The feature is completely optional. If an organisation does not define disaggregation templates, ProMEva will function exactly as before this feature.
Ad 2. Expansion of the Project Quality report
The existing Quality report has been expanded with the following fields:
- Number of countries
- Country 1, Country 2, Country 3
- Number of users
- User 1
- Role user 1
- User 2
- Role user 2
- Number of Stories
- Planned End date
- Actual End date
Ad 3. Chart to display users of ‘empty’ projects
A chart was added to the dashboard that displays the number projects without any description per user. This chart is very helpful by tracking down empty projects.
NOTE: This chart was released for ICCO prior to this update in a ‘hot fix’ update. The chart is now available for all users.
NOTE: This chart is only meaningful if users are connected to projects.
Ad 4. Adding option to export ‘only once score per year’ in IATI
ProMEva supports, even encourages, collecting multiple indicator scores per year. This helps project managers evaluate the development of these indicators and thus the progress of projects.
However in some cases exporting all these scores in IATI has proven problematic for some organisations that import these IATI files.
In order to appease this, ProMEva has expanded the IATI export options with ‘Only one score per year’. When this option is turned on, ProMEva will write only one score per year (using the last score of that year). When there is no score for a year, the score for the previous year will be repeated. This can be set in the Admin page under ‘Export Channels’
Ad 5. Adding export channel definition page
The definitions of IATI export channels can now be done from the admin page. All details of each IATI export and the IATI globals can be viewed and edited from the admin page.
NOTE: Changing these parameters can have a great impact on the way the IATI export is done. Please consult with the ProMEva developers prior to changing.
Ad 6. Option to delete unused indicator definitions
The indicator definitions now show the number of times an indicator definition has been selected. If this is zero (so the indicator definition is never selected), it is possible to remove this indicator definition from the system.
Click on the zero to open the form and select delete.
Indicator definitions that are used cannot be deleted. They can be disabled though (so users can no longer select them).
Ad 7. Option to disable and/or delete tag definitions
The tag definitions now show the number of times a tag is used. If this is zero, the edit form will include the delete button.
With the (new) delete button the tag can be removed from the system completely. When a tag has been used, that tag cannot be deleted, but the tag can now (with this release) be disabled. Users can no longer select a disabled tag, but projects that have that tag can still be filtered using the tag option in the filter.
NOTE: If you want to know which projects have a specific tag, use the filter option and that tag.
Ad 8. Option to view only enabled users
ProMEva no longer displays all users by default. A new switch ‘Display users without access?’ allows you to show user that have no longer access to the system. This option helps to clean up the users list.
Ad 9. Fixed a bug where accessing an non-existing project lead to a ‘Not Found’ page
When a user attempted to navigate to a project that was no longer there, ProMEva displayed a rather uninviting ‘Not Found’ page. ProMEva will now default back to the project list page.
Ad 10. Fixed a bug where projects where being incorrectly exported
When a Project was first set to be exported through an API export channel and then later set to not (or no longer) export, the API would still export that project. This has been fixed.